Administrative Support Specialist

Job Title: Administrative Support Specialist
Reports To: Executive Director
FLSA Status: PT – 20 hours/week, part-time, flexible
Location: Remote/Home Office

Reporting directly to the Executive Director, the Administrative Support Specialist plays a right-hand role for all administrative duties on behalf of the Code of Support Foundation in service to our nation’s veterans and military families. This fully virtual and remote opportunity is 20 hours per week, with some flexibility in determining hours within the workday. Administrative duties include payroll support, financial reporting and accounts payable, contracts filing and monitoring, and staff support. We seek an independent, motivated, detail-oriented, and mission-focused new member to join our team. Veterans and military-connected family members are strongly encouraged to apply.

Essential Duties and Responsibilities

Reporting to and working with the Executive Director, the Administrative Support Specialist has the
following responsibilities:

  • Payroll and accounts payable;

  • Processes for back office functions such as budget reporting and vacation tracking;

  • Key vendor relationships, including IT, HR, and Accounting providers;

  • Digital file maintenance;

  • Staff presentations, including the creation of presentation materials.

Qualifications and Competencies

Candidates should be capable of performing the essential support functions detailed above. Candidates should also have the capacity to expand the role as the organization grows to fulfill its mission. Ideal candidates will have two or more years of experience in an administrative function, preferably with a non-profit or mission-focused organization. Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions. The requirements listed below represent the knowledge and skills required:

  • High Degree of Trust – ability to safeguard private information and practice discretion
    around sensitive data

  • Ability to Solve Problems – Identifies and resolves problems in a timely manner; gathers
    and analyzes information skillfully; develops alternative solutions; works well in group
    problem solving situations; uses reason

  • Strong Customer Focus – Treats the whole of the organization as the customer and focuses
    on providing the right services to ensure that mission delivery can take place

  • Detail-Oriented – Brings strong attention to detail, is reliable and consistent

  • Models Strong Ethics – Treats people with respect; keeps commitments; inspires the trust of
    others; works with integrity and principles; upholds organizational values, exercises
    confidentiality.

Physical Demands and Work Environment

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Administrative Support Specialist is regularly required to talk or hear, frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms and may occasionally lift and/or move up to 20 pounds. This job description is not intended to be an all-inclusive list of duties and standards of the position.

About Code of Support

Founded in 2011, Code of Support Foundation (COSF) is a national 501(c)(3) nonprofit organization that provides essential and critical one-on-one assistance service members, veterans and their families. COSF is dedicated to ensuring that our military, veterans and their families receive the help that they need and deserve. We provide one-on-one case management and easy access to free, verified resources through our PATRIOTlink® search engine. Our team focuses on needs such as housing, food, mental health support, VA benefits, and caregiver support. To learn more, visit: www.codeofsupport.org.

COSF is an Equal Opportunity Employer. COSF policy is to provide equal employment opportunity for all employees and applicants without regard to their actual or perceived race, color, religion, sex, age, disability, national origin, ancestry, sexual orientation, gender identity or expression, marital status, personal appearance, citizenship status, political affiliation, veteran status, or any other prohibited basis of discrimination as required by law.

How to Apply

Please send a resume, cover letter, and salary requirements to [email protected]

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